Streamline Your Visitor Management

The Visitor Management System Built for Compliance and Control

Not just a check-in tool. A complete entry governance system. Every visitor verified, logged, and traceable. Every entry controlled, compliant, and audit-ready.

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Trusted by 500+ Organizations across India
Flexible Entry Options

How Visitors Check-in

Select from our range of entry methods to match your security needs

01
QR Code Check-in

QR Code Check-in

How It Works

Display or print a QR code at your entrance. Visitor scans with phone camera. No app download. Fills a shortform in the browser. OTP verifies identity. Checked in

Unique to Visitorz

Geo-restricted — QR only works within your GPS boundary. Prevents misuse from outside premises.

02
Kiosk Face Recognition

Kiosk + Face Recognition

How It Works

Touchscreen tablet at your entrance. Visitor self-registers. Face Recognition identifies returning visitors automatically. No dedicated hard

Unique to Visitorz

Face Recognition on standard tablet. No extra hardware cost. Works for both entry and exit

03
Mobile App

Mobile App (Host-Driven + Offline)

How It Works

Host sends a pre-registration invite via the Visitorz mobile app. Visitor receives a QR pass on WhatsApp. Security scans at gate. Works even without internet — auto-syncs when reconnected.

Unique to Visitorz

Only Indian VMS with offline host app + offline QR scan. Critical for factories and remote gates.

04
Mobile App

Aadhaar Verification

How It Works

Visitor's Aadhaar is verified at check-in. Linked to the visit Record. Available for premises requiring government-grade identity confirmation.

Unique to Visitorz

No competitor offers this. Critical for government offices, public sector, regulated industries.

Compliance & Audit — Your Audit-Ready Entry System

Features row 1

Tamper-Proof Audit Trail

  • Every visit stored with: exact timestamp, OTP-verified mobile, host name, visit purpose, ID proof, check-in and check-out time. Cannot be altered or deleted by any user.

Data Masking by Design

  • Mobile numbers, Aadhaar, and email IDs are masked throughout the system — for all standard users. Only authorized admins with elevated access see full data.
Features row 2

Password-Protected Exports

  • All audit reports are exported as password-protected files. Compliance teams receive secure, tamper-evident data packages.

Data Export via Registered Email

  • Data exports are delivered exclusively to your configured registered email address. No ad-hoc data leakage.
Features row 3

NDA & Document Signing at Check-in

  • Require visitors to sign an NDA, upload ID proof, or agree to site rules before check-in completes. All documents are stored against the visit record permanently.

Consent Management

  • Capture visitor consent for data processing at check-in. Configurable consent language. GDPR and Indian data protection aligned.
Features row 4

GDPR-Aligned Data Handling

  • Data retention controls, consent capture, masked storage, and right-to-erasure support. Built to pass data privacy audits.

Automated Compliance Reports

  • Daily and monthly reports auto-emailed to your configured recipients. Compliance teams always have current data — no manual effort required.
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Security & Safety Controls

OTP Identity Verification.

Watchlist Screening .

Geo-Restricted QR.

Unauthorized Access Alerts.

Emergency Broadcast.

Evacuation List

Capacity Limit Alerts

Overstay Alerts

Role-Based Access Control

Two-Factor Authentication (2FA)

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Benefits after using Visitorz

Works Without Internet

Factories, industrial plants, and remote gates often have unreliable internet. Visitorz is built for this reality.

  • Host App Works OfflineHost App Works Offline: Hosts can invite, approve, and manage visitors from the mobile app — even without internet connectivity.
  • Offline QR ScanOffline QR Scan: Security guards at remote gates can scan visitor QR passes offline. Check-in is recorded locally.
  • Auto-Sync on ReconnectAuto-Sync on Reconnect: When connectivity is restored, all offline check-ins sync automatically to the central dashboard. Audit trail remains complete and tamper proof.
  • No Data LossNo Data Loss: Offline entries are stored securely on the device and uploaded in full when connectivity resumes.
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One Dashboard. Every Location.

  • Unlimited Locations : Add as many premises as your organization operates. Each configured independently with its own forms, hours, and user roles.
  • Centralized Dashboard : All locations visible in one place. Filter by location. Compare check-in volumes. One login for everything.
  • Location-Specific Workflows : Each location can have different entry forms, visiting hours, notification settings, and approval flows.
  • Premises-Wise Reporting : Reports per location or rolled up across all premises for management review.
  • Distance Validation : QR scanning geo-restricted per location — within that location's GPS boundary only.
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Operational Efficiency in Visitorz Management

  • Real-Time Dashboard : Live visitor list, check-in counts, capacity status, and alerts — all updating in real time.
  • Visitor Analytics & Reports : Daily, weekly, and monthly analytics with insights like peak hours, visit frequency, and location comparisons.
  • Auto Check-Out : Set a default check-out time per premises. Visitors are automatically checked out at the configured time.
  • Group & Bulk Visitors : Register groups of visitors at once. Supports bulk pre-registration and invitations for events or large visits.
  • Appointment Management : Slot-based scheduling with calendar view. Manage group appointments, bulk bookings, and rescheduling.
  • Employee Directory Sync : Staff list is synced as hosts so visitors can select their host directly from the directory during check-in.
  • Import / Export Data : Bulk import visitor lists and export filtered reports in CSV or PDF format.
  • Google Calendar Integration : Appointments automatically sync with Google Calendar for hosts.
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Integrations

Connect Visitorz with the systems you already rely on — WhatsApp, SMS, email, calendars, mobile apps, and enterprise platforms.

WhatsApp Business API
WhatsApp Business API

Native WhatsApp Business API integration. All visitor alerts, QR badge delivery, and emergency broadcasts via WhatsApp.

SMS Gateway
SMS Gateway

OTP delivery and host alerts via SMS to any Indian or international number.

Email (SMTP)
Email (SMTP)

All reports, notifications, and confirmations via your configured email service.

Google Calendar
Google Calendar

Appointment sync with Google Calendar for host scheduling.

Kiosk Tablet App
Kiosk Tablet App

Native kiosk app for Android tablets. Plug-and-play at your entrance.

Android & iOS Mobile Apps
Android & iOS Mobile Apps

Full host, security, and admin mobile apps on both platforms.

Access Control (Roadmap)
Access Control (Roadmap)

Gate barrier and access control integration — planned for future release.

REST API (Roadmap)
REST API (Roadmap)

Open API for integration with HRMS, ERP, and security systems.

Built to Fit Your Organization

  • Custom Visitor Entry Forms : Build forms with the exact fields you need. Mandatory vs optional. Different forms per location or visitor type.
  • Customizable Visitor Badges : Add your logo, brand colors, and visitor details to digital badges. Sent via WhatsApp before or at check-in.
  • Custom Visiting Hours : Set permitted entry windows per location. After-hours check-in attempts are automatically blocked.
  • Welcome Screen Branding : Kiosk shows your logo and welcome message. Dashboard shows your brand.
  • Custom Notification Templates : Customize every WhatsApp, SMS, and email message your visitors and hosts receive.
  • Custom Approval Workflows : Configure multi-level approval chains for contractor entries, VIP visits, and sensitive premises.
  • Multi-Language Support : Support for multiple languages on visitor-facing screens.
  • Single Sign-On (SSO) : Integrate with your organization's identity provider for dashboard login.
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Answer to your Question

Frequently Asked Question

Yes. Visitorz is built GDPR-aligned. Mobile numbers, Aadhaar, and email IDs are masked throughout the system and in all exports. Data retention is configurable. All exports are password-protected. Aadhaar verification is available for high-security premises.
You can produce any visitor record in seconds. Every entry is stored with an exact timestamp, OTP verified identity, host name, visit purpose, and check-out time. Filter by date, location, or visitor and export as a password-protected file — instantly.
Yes. The host mobile app and QR code check-in both work without internet. All records created offline are automatically synced to the central dashboard when connectivity is restored. Your audit trail stays complete.
Yes. Face Recognition works on the kiosk tablet app and on the host's mobile app. No dedicated camera hardware is required. It works on the same tablet or phone already running the Visitorz app.
Three modes: (1) QR Code — visitor scans with phone camera, no app download needed. (2) Kiosk with Face Recognition — touchscreen self-service at your entrance. (3) Mobile App — host pre-invites the visitor who arrives with a WhatsApp QR pass. All three modes work alongside each other.
Across 5 channels simultaneously: WhatsApp, SMS, Email, Web Dashboard, and Mobile App Push. Every stakeholder — host, security, admin, management — receives the right alert on their preferred channel.
Most organizations are live in 7 days. Day 1–3: account setup and configuration. Day 4–5: forms, notifications, user roles. Day 6–7: staff training and go-live. We manage the entire process.
No. For QR check-in, visitors use their phone's camera — no app download. The kiosk and host pre-invitation flows also require nothing from the visitor beyond their phone number for OTP.