Elevate Your Visitor Experience

Event Check-in That Runs Itself

From a 50-person corporate seminar to a 5,000-delegate exhibition — Visitorz handles registrations, QR badge delivery, live check-in, and real-time feedback. Your team focuses on the event. We manage the entry.

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Trusted by 500+ Organizations across India

How Visitorz.io Helps with Event Management

Features row 1

Custom Registration Page

  • Build an event-specific registration form with your required fields. Share as a public link or embed on your website. Supports paid and free events.

Bulk Invitations

  • Upload your invitee list and send all invitations in one action via WhatsApp and Email. Track RSVP status in real time.
Features row 2

Multiple Category Pass Generation

  • Separate badge types for Regular, VIP, Media, Speaker, and Exhibitor categories. Different badge designs and access zones per category.

Approval-Gated Event

  • Set approval-based registration — attendees must be approved before receiving their badge. For invite-only and restricted events.
Features row 3

QR Badge via WhatsApp (Pre-event)

  • Every registered attendee receives a personalized QR badge on WhatsApp and Email before the event. No on-site badge printing queue.

Badge Reprinting

  • Attendee lost their QR code? Re-send the badge instantly from the live desk. No delays, no queues.
Features row 4

Live Registration Desk

  • Walk-in registrations handled in under 30 seconds at the live desk. Scan, register, badge — done.

Scheduled Reminders

  • Auto-send event reminders at configurable intervals — 7 days, 1 day, 2 hours before. Via WhatsApp and Email.
Features row 5

Stop Registration

  • Close registration at your defined capacity or deadline. Prevents over-registration.

Live Event Feedback

  • Collect real-time attendee feedback during the event. No post-event survey needed — capture sentiment as it happens.
Features row 6

Instant Notifications

  • Real-time check-in alerts to your event team as attendees arrive. Know your attendance numbers live.

Post-Event Reports

  • Full attendee report: who came, when, no-shows, category breakdown, entry time distribution. Exportable in one click.
Events & Exhibition Management is available as a standalone product for organizations that run events independently of their daily visitor management needs. Annual license or per-event pricing available. Combine with Visitor Management for year-round premises control.
Answer to your Question

Frequently Asked Question

Yes. Visitorz is built GDPR-aligned. Mobile numbers, Aadhaar, and email IDs are masked throughout the system and in all exports. Data retention is configurable. All exports are password-protected. Aadhaar verification is available for high-security premises.
You can produce any visitor record in seconds. Every entry is stored with an exact timestamp, OTP verified identity, host name, visit purpose, and check-out time. Filter by date, location, or visitor and export as a password-protected file — instantly.
Yes. The host mobile app and QR code check-in both work without internet. All records created offline are automatically synced to the central dashboard when connectivity is restored. Your audit trail stays complete.
Yes. Face Recognition works on the kiosk tablet app and on the host's mobile app. No dedicated camera hardware is required. It works on the same tablet or phone already running the Visitorz app.
Three modes: (1) QR Code — visitor scans with phone camera, no app download needed. (2) Kiosk with Face Recognition — touchscreen self-service at your entrance. (3) Mobile App — host pre-invites the visitor who arrives with a WhatsApp QR pass. All three modes work alongside each other.
Across 5 channels simultaneously: WhatsApp, SMS, Email, Web Dashboard, and Mobile App Push. Every stakeholder — host, security, admin, management — receives the right alert on their preferred channel.
Most organizations are live in 7 days. Day 1–3: account setup and configuration. Day 4–5: forms, notifications, user roles. Day 6–7: staff training and go-live. We manage the entire process.
No. For QR check-in, visitors use their phone's camera — no app download. The kiosk and host pre-invitation flows also require nothing from the visitor beyond their phone number for OTP.